I Privacy policy
The purpose of this privacy policy (hereinafter the Policy) is to set out the rules for the processing of personal data belonging to users of the www.climakomfort.pl website (hereinafter the User), including the rights of Users with regard to the processing of their personal data, in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation; OJ EU.L.2016.119.1; hereinafter RODO).
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PERSONAL DATA ADMINISTRATOR
The administrators of your data are Clima Komfort Sp. z o.o. with its registered office in Grudziądz, ul. Jeziorna 6, 86-300 Grudziądz, KRS 0000249405, NIP: 876-19-32-307, REGON: 870593800 (hereinafter referred to as the Administrator or us).
CONTACT TO US
You can contact us at the following address: Clima Komfort Sp. z o.o. with its registered office in Grudziadz at 6 Jeziorna Street, 86-300 Grudziadz, Poland, or by e-mail: kontakt@climakomfort.pl.
SCOPE OF PERSONAL DATA PROCESSED, PURPOSES AND LEGAL BASIS OF PROCESSING
Have you concluded or are you going to conclude a contract with us for the realisation of an investment ?
We process your contact data and other data necessary for the conclusion and performance of the contract. These data are obtained directly from you. The Administrator may also obtain or verify your data by means of publicly available registers (e.g. CEIDG, KRS).
We process your data for the following purposes and on the following legal bases:
– to establish cooperation and to conclude and perform the contract between us (Article 6(1)(b) RODO),
– to maintain the Administrator’s accounting records relating to the cooperation, in accordance with the Administrator’s legal obligation (Article 6(1)(c) of the DPA), resulting in particular from the Tax Ordinance Act of 29 August 1997, the Accounting Act of 29 September 1994 and the Value Added Tax Act of 11 March 2004,
– the fulfilment of other legal obligations incumbent on us, depending on the type of relationship between us (e.g. public procurement obligations under the Act of 11 September 2019. Public Procurement Law, obligations to provide you and your staff with safe and hygienic working conditions in accordance with the provisions of the Labour Code Act of 26 June 1974, the Act of 7 July 1994. – Construction Law, the Regulation of the Minister of Infrastructure of 6 February 2003 on health and safety at work during construction works),
– the fulfilment of the Administrator’s legitimate interest ( 6(1)(f) RODO), consisting of:
- conducting evaluations and classifications of subcontractors/contractors and the quality of their work, as well as statistical analyses,
- passing on your or your staff’s contact details to the developer for the purposes of carrying out the project,
- if you have given your separate consent, to send you information about the Administrator’s offer, about industry events organised by the Administrator, as well as for analytical and statistical purposes related to their dispatch,
- to carry out activities that make the Administrator’s work more efficient and coordinated, including the keeping of internal records (e.g. the recording of correspondence),
- establishing, pursuing and defending against claims.
The provision of data is a prerequisite for the conclusion of the contract and failure to do so will result in the impossibility of concluding and performing the contract.
Are you an employee or contact from, representing or acting on behalf of our client, contractor or other entity?
We process your contact details and data related to your function or relationship with the entity on whose behalf you are acting (name, position, place of work, business email address and business telephone number). We have obtained this data directly from you or received it from that entity. We may also obtain or verify your data using publicly available registers (e.g. KRS).
We process your data for the following purposes and on the following legal bases:
– the fulfilment of the Administrator’s legitimate interest ( 6(1)(f) RODO), consisting of:
- to provide you with the information and contacts necessary for the conduct of your business, including the establishment and execution of a relationship with the entity on whose behalf you are acting, as well as the handling and execution of the activities undertaken by you,
- the transmission of your contact details to the developer for the purpose of carrying out the project,
- the fulfilment of the Administrator’s analytical and statistical purposes,
- if you have given your separate consent, to send you information about the Administrator’s offer, about industry events organised by the Administrator, as well as for analytical and statistical purposes related to their dispatch,
- to carry out activities that make the Administrator’s work more efficient and coordinated, including the keeping of internal records (e.g. the recording of correspondence),
- establish, assert or defend against claims.
- to keep accounting records relating to the cooperation with the entity on whose behalf you are acting, in accordance with the legal obligation incumbent on the Administrator (Article 6(1)(c) of the DPA), arising in particular from the Tax Ordinance Act of 29 August 1997, the Accounting Act of 29 September 1994, the Value Added Tax Act of 11 March 2004,
- fulfilment of other legal obligations incumbent on us, depending on the type of relationship between us (e.g. obligations to provide you and your staff with safe and hygienic working conditions in accordance with the provisions of the Act of 26 June 1974 Labour Code, the Act of 7 July 1994. – Construction Law, the Regulation of the Minister of Infrastructure of 6 February 2003 on health and safety at work during construction works).
The provision of data is voluntary, but failure to do so will result in the impossibility of carrying out cooperation with the entity on whose behalf you are acting.
Do you want to take part in recruitment?
If you respond to our job offer:
We process your data in order to carry out the recruitment process for the position offered and to select the right person for employment, including assessing the qualifications, abilities and skills of the job applicant. We obtain this data directly from you.
The legal basis for the processing of your personal data within the scope of Article 22(1) of the Labour Code is our legal obligation (Article 6(1)(c) of the RODO); in the case of the provision of personal data in a broader scope than specified in the labour legislation, the legal basis for their processing for the aforementioned purpose is consent (Article 6(1)(a) of the RODO). We do not request the provision of such data, however, we treat the provision of such data as tantamount to consent to its processing.
The provision of personal data is voluntary. However, failure to provide data may prevent you from taking part in the recruitment.
If you are leaving us your CV for future recruitment proceedings:
– We process your data for the purpose of carrying out future recruitment processes and selecting the right person to be employed in the vacant position, including assessing the candidate’s qualifications, abilities and skills for the job.
– The legal basis for processing your personal data for future recruitment purposes is your consent (Article 6(1)(a) of the DPA).
The provision of personal data is voluntary. However, failure to provide data may prevent you from taking part in the recruitment.=
Are you making a request in order to exercise your rights under the provisions of the RODO?
– We process the data provided by you in order to process your request, as well as the data held by us which is necessary to process your request.
– We process your data for the following purposes and on the following legal bases:
- to process a request for personal data, in accordance with the legal obligation incumbent on the Controller (Article 6(1)(c) of the DPA) under the provisions of the DPA,
- the fulfilment of the Administrator’s legitimate interest (Article 6(1)(f) of the RODO) to establish, assert and defend against claims.
Provision of data is necessary to process your application and failure to do so will result in your application not being processed.
Do you just want to talk to us?
– We process your contact data and other data resulting from your message, sent e.g. using the contact form available on our website. We have obtained this data directly from you.
– We process your data for the purpose of handling your message and possibly answering the ensuing questions, on the basis of Article 6(1)(f) of the RODO – i.e. as the fulfilment of the Administrator’s legitimate interest in providing contacts necessary for the Administrator’s business.
The provision of personal data is voluntary, but necessary in order to reply to you. Refusal to provide personal data will result in the impossibility of handling the message you have sent us and thus in its deletion.
RECIPIENTS OF PERSONAL DATA
Access to your personal data will be held by our authorised personnel, and by entities providing services to us (in particular IT and technical support services, archiving and document destruction companies, printing services, consulting and advisory companies, debt collection companies, cooperating law and tax offices, postal services, couriers, banking, financial institutions and insurance companies, transport companies, external auditors, translators and other entities performing services for us), who need to have access to your data in order to perform their duties. These entities will only have access to your data in order to carry out their tasks and to the extent necessary to do so.
Your data may also be accessed by authorised state authorities, in particular tax authorities.
We do not transfer your personal data outside the European Economic Area or to international organisations. The exception is the use of Google Analytics, which we inform you about below.
RETENTION PERIOD OF PERSONAL DATA
Depending on the purpose and legal basis for processing described above, your personal data will be stored:
– in the event that you are a party to a contract concluded with the Administrator, you represent a client or a contracting party or act on behalf of another entity – for the period necessary for the performance and settlement of cooperation, including the warranty or guarantee period, as well as until the expiry of periods resulting from relevant legal regulations (i.e. until the expiry of the statute of limitations for tax liabilities related to accounting records, until the expiry of the obligation to keep occupational health and safety records), which may, if applicable, be extended by the period of limitations for civil law claims. In the event of non-cooperation, personal data will be stored until a decision is taken not to cooperate,
– in the event that you respond to our job offer, until the end of the recruitment process or the withdrawal of your consent, whichever comes first,
– if you send us your application for future recruitment procedures, for a period of 6 months, unless you withdraw your consent beforehand,
– where you make a request in order to exercise your rights under the provisions of the DPA, until the expiry of the limitation period for the exercise of the rights of persons exercised under the data protection legislation,
– in the event that you contact us for any other purpose, for the duration of the handling of the correspondence,
Data processed on the basis of a legitimate interest will be processed until such time as an objection to processing is successfully lodged or such interest ceases, in particular:
– in the case of data processing for the purpose of carrying out evaluations and classifications, for a period of 6 years from the date of execution of the contract with the subcontractor/contractor,
– if you have given your separate consent to the sending of information, until the relationship ends or you withdraw your consent, whichever event occurs first,
– to the extent that the personal data are processed for the purpose of the office, for a period of 5 years,
– insofar as the personal data are processed for the purpose of establishing, asserting or defending against claims, for a period equal to the period of limitation of these claims.
YOUR RIGHTS
You have the right to:
– request access to your personal data, rectification, erasure or restriction of processing, as well as the right to data portability,
– where the processing of your personal data is based on our legitimate interests – the right to object at any time to the processing of your personal data on grounds relating to your particular situation,
where the basis for the processing of personal data is our legitimate interest consisting of direct marketing, the right to object at any time to the processing of personal data,
– to lodge a complaint with the supervisory authority, i.e. the President of the Office for Personal Data Protection.
Where you have consented to the processing of your personal data or to receive information from us (e.g. marketing content), you also have the right to withdraw your consent without affecting the lawfulness of the processing or dispatch of information carried out on the basis of consent prior to its withdrawal. If we intend to process your data on the basis of consent, we will inform you in advance and take steps to ensure that you have the opportunity to consent; consent is always voluntary and there are no negative consequences for not consenting.
To exercise your rights, please contact us at the following email address: kontakt@climakomfort.pl.
THE USE OF PERSONAL DATA FOR AUTOMATED DECISION-MAKING, INCLUDING PROFILING
Your personal data will not be used to make automated decisions, including profiling.
SECURITY
We protect your personal data against unauthorised access, unauthorised interception, destruction, loss, damage or alteration and the processing of personal data in a way that does not comply with the provisions of the RODO.
In order to secure your data, we use technical and organisational measures that meet the requirements of the RODO, in particular we take into account the obligations under Articles 24, 25 and 32 of the RODO, which prescribe to ensure the confidentiality, integrity and availability of the processing services of the personal data provided.
Our affiliates, our trusted partners and third-party service providers have committed to processing data in accordance with the security and privacy requirements we have adopted.
COOKIES
Key information
- We use cookies to ensure the correct operation of the website, in particular to adapt the content of the website to the user’s preferences and to optimise its use. In particular, these cookies allow us to recognise the basic parameters of a user’s device (such as device type, screen resolution, country from which the user accesses the site) and thus display a website adapted to the user’s needs.
- Cookies are IT data, in particular text files, which are stored on the User’s terminal device (e.g. phone, tablet, computer, console) and are intended for the use of the website. Cookies do not cause configuration changes to the device or software installed on the end device.
- Cookies do not in any way allow us to access your computer or information about you except for information about how you use our website and personal information that you choose to share with us (including personal information that you provide to us automatically due to your browser settings).
- Some cookies are essential for the proper functioning of the website and you cannot therefore opt out of them. Such cookies are used by us on the basis of our legitimate interest (Article 6(1)(f) RODO), which is to inform you about our activities using the website.
- Other cookies are used for the purpose of our statistics. We only use non-essential cookies if you have given your consent (Article 6(1)(a) RODO). Your consent is voluntary and you can withdraw it at any time by changing your browser settings. The withdrawal of consent will not affect the lawfulness of the processing carried out on the basis of consent before its withdrawal.
We use the following cookies:
- Necessary cookies – technical and session cookies, to ensure safe use of the website, etc. – This group of cookies is essential for the proper functioning of our website and to ensure safe use. According to the regulations, the use of these cookies does not require the consent of the site visitor. These cookies are active for a period of time which makes it possible to ensure the proper functioning of the website and the security of its use, in most cases for the duration of the session.
- Statistical cookies – this group of cookies helps us to understand how different users use the website so that we can improve its structure and content. These types of cookies are in most cases active until you withdraw your expressed consent to their installation.
Other information
The website will usually display a message before cookies are stored on your device. Sometimes we also use pop-ups or banners so that you can manage your cookies. You can manage your cookie settings via your browser (which will allow you to disable the acceptance of all or some cookies). Your browser may ask you to confirm the change of settings. Please note, however, that if you enable the blocking of all cookies, you may not be able to access certain parts of our website.
Please also note that third parties may use cookies to analyse how you use their websites, and we have no influence over this.
GOOGLE ANALYTICS
The website www.climakomfort.pl uses Google Analytics, which is a web statistics and web analytics tool providing insight into website data traffic provided by Google LLC (1600 Amphitheater Parkway, Mountain View, CA 94043, USA). We use this tool to compile statistics for the purpose of adapting the content of our websites to users’ preferences and to continuously optimise them.
You can prevent Google from collecting the data it collects via cookies and on your use of praca.unibep.pl by installing the Google Analytics embedding plugin in your browser.
Due to the use of the Google Analytics tool, personal data obtained in connection with the use of the website may be transferred outside the European Economic Area. The transfer of personal data in this case takes place on the basis of the standard contractual clauses concluded by the Administrator with the tool provider.
Date of last update of the Policy: 08.05.2024.
II Cookies
The climakomfort.pl website uses cookies, i.e. text information stored on terminal equipment (such as a computer or smartphone), which can be read by the Administrator’s data communications system (own cookies) or third parties, e.g: Google, Facebook and others.
The website uses session cookies (which expire when you close your browser) and persistent cookies (which are stored on your terminal device and recognise you on your next visit to the website).
On your first visit to the website, you will be informed about cookies and asked for your consent to process them.
You can delete cookies from your browser at any time. However, deleting them may result in the website not working properly. You will find information on how to do this in the ‘Help’ section of the browser you are using or in your browser settings or preferences.
Cookies are used to ensure the correct operation of the website, as well as for analytical, social media and marketing purposes, including:
- research into service statistics;
- recognition of the end device used, statistical demographic and geolocation data;
- to maintain user preferences (e.g. appearance settings, last viewed sub-pages);
- provide login and session maintenance facilities;
- research into user preferences in order to adapt services and products.